Project Assistant – Higher Education

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  • Administrative & HR
  • Direct Hire
  • Cambridge, MA
  • Job Number: JO-2001-109128

Project Assistant – Higher Education

One of our major higher education clients in Cambridge, MA, is looking to bring on a Project Assistant who is organized, independent, and can communicate professionally. This Project Assistant would work on the administrative team supporting a department of about 100 people. The ideal candidate is eager to learn and grow with the role and to use this opportunity as a stepping stone into higher education, with aspirations to take on a variety of responsibilities. The position offers a collaborative atmosphere and the opportunity to work with those in the top of their field. If you are interested in this position, please submit a copy of your resume today.

Responsibilities:

  • Preparing crucial department documents by gathering and distributing information and materials from internal and external stakeholders, tracking and ensuring progress, formatting a complex report
  • Planning and supporting departmental meetings and events, including three large annual events
  • Coordinating agendas for weekly meetings and tracking project progress
  • Drafting, preparing, and sending correspondence on behalf of the department and the Department Head
  • Performing some office management duties, such as processing expenses, reserving rooms, and directing visitors from the front desk
  • Maintaining multiple calendars and directories and updating the website

Requirements:

  • Bachelor’s degree preferred; 5 years of administrative experience required, including experience earned during studies
  • Highly organized and detail-oriented; able to independently manage multiple deadlines and keep others on track
  • Strong communication skills – in person, over the phone, and in writing
  • Ability to handle confidential information with sensitivity and good judgment
  • Ready to learn and able to grasp new concepts quickly and efficiently
  • Strong Microsoft Office skills, including Excel and Word; experience using Adobe Create Cloud and G Suite a plus 

Our Commitment to Diversity, Equity & Inclusion

Hollister is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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